PROCEDURE FOR APPOINTMENT AND RESIGNATION OF BOARD MEMBERS

The purpose of this procedure is to set forth the actions to be taken by the Pajaro/Sunny Mesa Community Services District (PSM) board of directors in dealing with appointments, reappointments, or resignations of board members.

Board members are appointed or reappointed only by the Monterey County Board of Supervisors (MC Board).  Nothing in this procedure is intended to imply otherwise.

As a matter of policy, staff employees of PSM will, in the course of their official duties, refrain from participating in the appointment process other than to prepare correspondence and notices as directed by the PSM board.   

Resignations:  PSM board members may resign at their own request or as a result of incapacity or ineligibility to serve (e.g. moving their residence to a place outside the bounds of the district).  They may also be involuntarily removed as provided for in the by-laws of the District.  In the first instance, the board member will, if able, submit a letter of resignation to the PSM board.  No matter the reason, the board will formally accept the letter at their next scheduled meeting and such action will be noted in the minutes of the meeting.  Following board acceptance, the PSM District Manager will cause the vacancy to be advertised in a local newspaper for a period of three days.

Appointments:  Applicants to fill vacancies on the PSM board may submit a letter setting forth their background and qualifications.  A copy of this letter will be presented to the board at their next scheduled meeting.  Applicants may appear before the board at this meeting. After all applications for the vacancy have been received, the board will forward them to the proper member of the MC Board along with the letter of resignation that led to the vacancy.  The forwarding letter will make no recommendation for or against the applicants’ appointment.

Reappointments:  PSM board members are appointed by the MC Board either for a four year term or until the expiration of the term of the member they were appointed to replace.  If they wish to continue for a subsequent term, they should first notify the PSM board of their desire and then send a letter of request to the proper member of the MC Board, such letter to be sent at least 30 days prior to their expiration date.

Nothing in this procedure is intended to conflict with the laws, rules and regulations of the State of California, the Monterey County Board of Supervisors or the Local Agency Formation Commission (LAFCO) of Monterey County.  In the event of such conflict, the language of these named organizations will supersede these instructions.

Adopted by the board of directors of the Pajaro/Sunny Mesa Community Services District on September 22, 2005.